Preparing for a capital inventory project —– MRG Newsletter —– May, 2013

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Your hospital has determined that it is time to conduct an audit of the capital equipment within the health system.  This will include physical inventory and tagging of all capital assets in the associated facilities. Preparation and readiness are essential for a smooth and successful audit. Utilizing a third party inventory company experienced in conducting hospital audits will minimize time and exposure during the project engagement.

Following are some basic tips to best prepare for an inventory engagement at your hospital:

  •  Identify an employee who will act as the hospital liaison during the project engagement – A main facility contact will keep the hospital departments informed and maintain a good working environment for a service company to inventory efficiently.
  • Communication, communication, communication – it is imperative to keep lines of communication open with administrators, department heads, and the third party company conducting the inventory.  Informing each department of the pending project and outlining the time frame for the project is important.  This information will eliminate any questions as to why the project is taking place.  Allow plenty of lead time so department heads can prepare their staff for the audit.
  • Facility blueprints – allows the auditing firm to prepare a working calendar outlining specific days they will inventory each department.  Note that some areas will need to be targeted during off hours or slower times of the week such as weekends to minimize any disturbance.
  • Current asset ledger – will be helpful to understand what assets are falling within the capital threshold and need to be counted during the audit.  If reconciliation is going to be part of the project engagement scrubbing the asset ledger prior to the audit will assist with expediting the reconciliation process.
  • Cost control numbers / department codes – will help to identify the location within the hospital where the assets are found.  Incorporating this information into the audit nomenclature will help identify department ownership and assist with future department budgeting.
  • Review with risk management the requirements for audit team to access all areas of the hospital – The auditing company will need to be given security clearance to enter secured areas within the hospital, immunizations for working safely within the facility, and identification badges.

Properly preparing your staff well in advance and implementing the above tips will ensure a smooth and successful inventory project.

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MRG recent projects:

  • Surplus Warehouse Audit in MI
  • Desktop Appraisal of Cath Lab in OR
  • Inventory & Appraisal Primary Care Practice in OH
  • Inventory & Appraisal Neuro Surgery Practice in MI
  • Inventory & Appraisal Dental Practice in OH
  • Desktop Appraisal of Multi-physician Practice in KY

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MRG Associations:

Manage Resource Group, Inc. (MRG) is a member of NAPA, (National Association of Professional Appraisers). Appraising assets provides clients the information necessary to determine fair market values.

For more information about this service, please feel free to contact us.

napalogogood

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MRG Fun Facts:

It would take 11 Empire State Buildings, stacked one on top of the other, to measure the Gulf of Mexico at its deepest point.

Happy Memorial Day!

Happy Memorial Day

Memorial Day happens to be a favorite holiday for many. It is a kick off to the summer season; a time when hibernating inside away from the cold temperatures is replaced with outdoor barbecues, vacations, beach trips, and time with family and friends. It is also an important time to honor our brave military and to remember those who have lost their lives protecting our country.

From all of us at Manage Resource Group, Inc. we wish you a safe and Happy Memorial Day!

MRG announces two new contracts

premier_contractedSupplier_horiz

Manage Resource Group, Inc. is pleased to announce that its company has been awarded as a contracted supplier by the Premier Healthcare Alliance for the following services:

Physical Inventory – Facility wide

(effective May 1, 2013)

Contract # PPPH16MRG01

&

Equipment Liquidation and related services

(effective June 1, 2013)

Contract # PP-MM-230

Manage Resource Group, Inc. is thrilled for the opportunity to be re-awarded our inventory agreement and also add liquidation services to the Premier contract.  Now Premier Healthcare Alliance members have access to contractual savings on the full range of services provided by MRG.


For more information on MRG’s services, visit our website or contact us at                             (440) 289-6490 / www.manageresourcegroup.net

Trinity Health – Catholic Health East Merger completed

A big announcement hit this week with the pending merger between Trinity Health and Catholic Health East being officially completed. The merger has been in the works for the past 6 months and makes the newly formed health system the second largest not for profit organization in the US.

Utilizing each organizations individual qualities under a merged entity will bring a broader breadth of services and financial capability to the patients they serve. It’s unusual that the merging of two large health system resulted in no overlap geographically.

It will be exciting to see the rollout of the new health system over the next several months.

http://www.crainsdetroit.com/article/20130501/NEWS/130509989/trinity-health-catholic-health-east-complete-merger

The importance of EMR (Electronic Medical Records)

EMR implementation is required by healthcare providers by 2014.  It’s time for healthcare to streamline communication on patient backgrounds and treatments.

I had the opportunity to experience this first hand recently with a family emergency involving my daughter.  She came down with a virus that reflected signs similar to that of appendicitis.  After a phone conversation with our family doctor it was recommended that we immediately take her to an emergency room for treatment.

We visited a freestanding ER located near us and they did a blood test and X-rays to see if in fact her appendix had burst or what was the issue causing her intense abdominal pain.  The physician on call recommended she be transported to a children’s hospital for further tests to determine if surgery was necessary to remove the appendix.  She was transported along with her (paper) charts from the freestanding ER to a children’s hospital south of us.

Once we arrived at the hospital ER she was given an ultrasound to take a closer look at her appendix.  The surgeon on call came in to discuss her symptoms and based on results of the ultrasound she was admitted to the hospital for overnight observation.  The plan was to conduct additional blood tests for infection in the morning, have a CT scan and then determine if surgery once the best course direction.

This is where the communication breakdown began to occur.  The nurse administering her medication did not know what type of pain medicine she had been prescribed from the freestanding ER, because her charts had been misplaced.  In the morning blood work was done and upon her arrival for the CT scan the radiologist could not locate the results of blood work that was needed for the scan.  My daughter was shipped back to her room and additional blood work was ordered.  At this point my wife conveyed to the nurses that the results of her blood work were sent over from the freestanding ER when we she was transported.  The paper charts outlining everything that had been done for her were missing and it resulted in delays that hindered proper diagnoses and treatment.

The charts were eventually found and a CT scan was performed.  It was determined that she in fact had a virus and no surgery was necessary to remove her appendix.  I couldn’t help but think that if electronic medical records could have been utilized between the freestanding ER and the hospital, our ordeal could have been a lot less stressful.   Also, an outcome to her treatment would have been expedited and duplication of treatment avoided.  Caring for a patient involves many healthcare practitioners and there are many hands involved in the treatment process.  Information gathered during treatment is the one constant that needs to be available to everyone involved.  This will result in best course of treatment for patients, better clinical outcomes and higher patient satisfaction.

Many practitioners have implemented EMR’s or are in the process of implementation but EMR will need to be shared between doctors, freestanding treatment centers and hospitals both in network and out of network for it to be effective.  Anything that improves communication for patients is a good thing.